Suppliers - Pre-Awards:

Where do you post your competitive bid documents and the results?

 

All sourcing events are tendered through our online sourcing system (SAP Ariba). Only suppliers who are invited to each individual event are able to view and participate in each event. The name of the successful bidder will be posted to the Awards page of the Supplier portal.

How can my company bid for Hydro One procurement opportunities?

 

Hydro One has an online sourcing system (SAP Ariba) to enable potential vendors to participate in Request for Quotes, Proposals, Information, or Qualifications (RFx). Vendors can register on SAP Ariba here.

Who do I contact to ask questions about a procurement opportunity?

 

SAP Ariba features an internal message board where suppliers are able to ask buyers specific questions regarding their submission(s).

For technical assistance with the SAP Ariba system, please contact:
SupplierContact@HydroOne.com.


Once the evaluation of the bids is complete, how do we get any feedback on our submission?

 

Once a competitive process is completed, all suppliers who submitted bids are notified of the results.


Post award and contract management:

How can I address an issue related to the contract?

 

Contact the Purchasing Contact indicated in the contract document.


Invoicing & Payment:

How can I submit my invoice?

 

If you're a supplier with purchase orders and/or contract orders, you're required to invoice through Taulia. If a vendor is not set up in Taulia, or for questions about Taulia, please contact SupplierContact@HydroOne.com.

Who can answer my questions about a particular invoice?

 

Contact Accounts Payable at AccountsPayable@HydroOne.com.

Early Payment Offer:

What are Early Payment Offers (EPOs) and how do they work?

 

By adjusting your settings in Taulia, you can receive notifications of EPOs, which allow you to be paid early in exchange for a sliding scale discount (calculated daily). These offers are completely optional and you can choose to accept on an invoice-by-invoice basis.

If you don't want to accept the EPO, and want to continue being paid as usual, you can simply ignore the offer.

Why have we introduced EPOs?

 

To give you the option to manage your cash flow more efficiently, by giving you the opportunity to be paid early.

Taulia’s platform was designed to provide you with greater control over payment timing, so you can be paid on invoices when it’s convenient for you.

Will EPOs impact my individual payment terms?

 

For standard payment terms, where no discount is specified, EPOs are presented as optional. Where a discounted payment term is offered on newer contracts, a discount will apply where the invoice is approved within the payment terms. See question "Do I need to change the way I invoice to take advantage of EPOs?" below for more details.

Which invoices are eligible for a discount?

 

Only approved invoices will be subject to a discount and the discount will vary based on the approval date and the number of days remaining in the payment term from when the invoice was posted on Taulia.

Do I need to change the way I invoice to take advantage of EPOs?

 

Not if you are already sending your invoices through Taulia. If you are not setup with Taulia, please contact SupplierContact@HydroOne.com to start the registration process.

How is the discount calculated?

 

The discount is calculated on a sliding scale based on the date selected to be paid. The percentage discount will reduce the closer you get to your contracted payment date. For example, on a 2% 15, Net 45 term, an invoice approved on or before day 15 will pay with a 2% discount and an invoice approved after day 15 but before day 45 will be paid with a discount pro-rated between 0 and 2% based on the approval date. On invoices approved prior to the cliff date, you will be presented with an option to take early pay (also at pro-rated discount) but are not required to do so.

Discount graph image

Is the discount fixed?

 

Once you create an EPO, the discount rate will not change.

I only want to review EPOs at certain times of the year...

 

If there are certain calendar dates and/or early payment terms that you would always like to accept or reject, you can set those rules within your Taulia account. Contact Taulia for guidance on setting these rules in your account.

Where can I go for more information?

 

Please visit the Taulia portal for Hydro One here. You can also contact Taulia directly for support, or through SupplierContact@HydroOone.com.

Indigenous Procurement:

What is the definition of an Indigenous business?

 

Hydro One recognizes three groups of Indigenous peoples: Indians (commonly referred to as First Nations), Métis and Inuit, as identified in the Canadian Constitution.

Hydro One considers an Indigenous business one which is at least 51% owned and controlled by an Indigenous business(es) or person(s) and, if the firm has six or more full-time staff, at least 33% of the employees are of Indigenous descent. Alliances, Joint Ventures or Partnerships are at least 51% owned and controlled by an Indigenous business(es) or person(s).

Joint ventures or consortiums must confirm that at least one third of the value of the work performed under the contract will be done by an Indigenous firm. It may be work done by the Indigenous partner/contractor or by an Indigenous sub-contractor.

Does the Indigenous Procurement Procedure apply only for Indigenous businesses in Ontario?

 

Hydro One's focus is on providing procurement opportunities for local Indigenous communities. However, non-local Indigenous businesses and individuals may be invited to participate in RFx's.

I want to partner with an Indigenous business. How do I find an Indigenous business in the area?

 

 

Hydro One's Indigenous Business Directory lists a wide variety of Indigenous businesses complete with contact and location information. You may contact NewVendorInquiries@HydroOne.com to be added to the directory if you have not already consented to disclose your status during the registration process in SAP Ariba.

Can Indigenous businesses outside of Ontario register in Hydro One's Indigenous Business Directory?

 

Yes. However Hydro One's goal is to engage and work with local Indigenous communities.